• Scope management plan: specifies how changes to the scope will be managed (in addition to specifying the scope).
• Initiating a project: Involves two documents: Develop Project Charter, and Develop Preliminary Scope Statement
• Project Managers should act openly, and honestly. Should confront situations directly whenever possible/applicable.
• Project charter that officially creates a project should: include the business need behind the project – why the project was undertaken.
• After you/your team gets approval for the scope statement, the next process to start is – WBS process (that outputs work breakdown structure)
• Input to scope definition: Organizational process assets, Project Charter, Preliminary project scope statement
• In Project Integration Phase, project managers should: solve problems and make decisions (not the team)
• WBS dictionary contains Work Package Descriptions
• Scope Verification is the process where the customer and sponsor verify that: the deliverables match with what was in the scope
• Statement of Work (SOW): Describes the pieces of the project that are to be performed by an outside vendor.
• As a code of conduct, PMPs are instructed to avoid conflicts of interest.
• Purpose of WBS serves: increase the accuracy of estimates, help facilitate roles and responsibilities, define a baseline for project performance

Reference: Andy Crowe, the PMP Exam.

From: http://sitestree.com/?p=5269
Categories:PMP – Project Management
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Post Data:2012-08-10 05:41:22

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• 1. Project Managers use Pareto charts to prioritize defects based on ranking of occurrences. Most common defects go to the top.
• 2. Project Managers use Control Chart to determine whether or not a process is in control
• 3. Project Managers use Variance Analysis to measure the difference between what was planned and what was done.
• 4. Order of Magnitude Estimate: is used for Cost Management.
• 5. For contract work with remote organizations, more formal, and written communications will be more useful
• 6. Project charter is the document that officially creates a project.
• 7. Delphi Technique: Is a way to solicit expert opinion by hiding the identities of group members from each other.
• 8. The work authorization system ensures that work gets done at the right time and in the right sequence.
• 9. The activity duration estimates are developed by the person or team doing the work
• 10. In project management, all stakeholders must not have to approve the project plan
• (as many stakeholders may be directly against the project)
• 11. If you are assigned the role of project management, but you have limited experience, then historical information regarding project management in the organization will help a lot
• 12. The majority of the project budget is spent on: Project plan execution
• 13. Project integration is primarily the responsibility of: project managers(15)

From: http://sitestree.com/?p=5268
Categories:PMP – Project Management
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Post Data:2006-10-05 15:11:25

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Monitoring project progress and controlling project progress are very important in timely delivery of projects. These are also essential in keeping project costs within budget. The following articles will help you to understand project monitoring in Microsoft Project

• Manage costs during the project life cycle
  Keep project costs within your budget
• Goal: Monitor costs
  Examine your current, actual, remaining, and baseline cost totals
• Goal: Adjust costs to keep the project on budget (Article)
  Take corrective action on a budget problem
• Project earned value analysis (Template)
  Track time-phase expenses for projects
• Cost analysis with Pareto chart (Template)
  Statistical method to identify the most critical cost problem
• Communicate project resource planning information

From: http://sitestree.com/?p=5140
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Post Data:2008-04-19 06:09:59

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• First of all, you need to understand project management concepts. Check our articles on Project Management Concepts
• Also, check our training videos on project management
• You can create projects in Microsoft project. Then you can create tasks under each project
• For tasks you can provide name, duration, start date, finish date, lags, and similar
• You can assign predecessors of tasks
• You can assign task relationships such as: SF (Start-Finish), FS(Finish-Start), SS, FF
• You can view your tasks as Gantt Charts, Tracking Gantt Charts, Network Diagrams
• You can also, find out the critical paths for your projects
• You can also assign resources and costs to each task
• Also, you can track financial progress of your project. Cost and Performance Tracking
• You can also create reports on your project progress
• Analyze financial progress
• Can create tasks of zero duration=milestones. Milestones are merely points in time that mark the start or completion of some phase of a project
• Create and view Work Breakdown Structure (WBS). Add-on product (WBS Chart Pro) to create a WBS chart from a Microsoft Project file. or use WBS code.
• You can also take help of Microsoft Project Server to collaborate among multiple projects
• You can use macros to speed up your work.
• Also, you can use VBA and Active Scripting to customize Microsoft Project
• Export your project plan into Microsoft power point or word for presentation purpose
• Project Management Areas: Scheduling, Budgeting, Managing resources, Tracking and reporting progress
• For project management in Microsoft project, you need to enter the following information for each task: Individual task names, Task durations, Task dependencies
• To track cost: Assign human and material resources and their costs for both standard and overtime hours. Assign resources to specific tasks
• For tracking progress: Enter progress on tasks, enter changes in task timing or dependencies, enter changes in resources, enter changes in resource time commitments and costs
• Project starts with defining the project goals and confirming project scope.
• Then comes planning where a project management software can help
• Initial project plans may be required to be changed based on feedback from others. You can use Microsoft project’s reporting feature to generate several drafts of your plan easily
• Can divide tasks into sub-tasks for better management/control
• You can define your project calendars so that your project progress is tracked according to that calendar
• You can assign constraints to tasks: such as: As Late As Possible, Finish No Earlier Than/Finish No Later Than,Must Finish On/Must Start On,tart No Earlier Than/Start No Later Than
• You can also define a deadline for a task
• New features in Project 2007:Create named calendar exceptions, Define recurring calendar exceptions, Task Driver, Multilevel Undo, Change Highlighting, Cost resources, Budgeting using cost resources, Gantt Chart view enhancements, Calendar view enhancements, Visual reporting, Active cache to improve the offline experience for Project 2007 users connected to Project Server, Import tasks from a Windows SharePoint Services Version 3 Project Tracking List, Improvements to resource substitution

From: http://sitestree.com/?p=5118
Categories:PMP – Project Management
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Post Data:2008-02-26 15:29:53

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• Start a Project Plan
• Present your Project
• Linking Project Tasks
• Dig into Project Scheduling

From: http://sitestree.com/?p=5117
Categories:PMP – Project Management
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Post Data:2008-02-26 01:39:48

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• Short Notes on the Topics Discussed in the video tutorials

• Part 1[will upload later]: Introduction to Project Management using Dot Project

• Part 2: Introduction to Project Management using Dot Project

• Part 3: Introduction to Project Management using Dot Project

From: http://sitestree.com/?p=5085
Categories:PMP – Project Management
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Post Data:2006-09-30 00:54:02

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• Video clips/tutorials on Microsoft Project
• Video clips/tutorials on Microsoft Project

From: http://sitestree.com/?p=5034
Categories:PMP – Project Management
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Post Data:2012-01-24 17:01:47

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If you want to be a Project Manager in a software company, the PMP certification will definitely be an asset along with your experience. Though, I believe, only the certification can not make you a capable project manager. It definitely helps, the theories will help you to see the different views/aspects of your solutions and decide intelligently. This is a yahoo group providing PMP certification resources. You will need to login though.

From: http://sitestree.com/?p=5013
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Post Data:2013-03-08 01:05:00

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Project Risk Management
What is risk?
According to PMI, Risk refers to an uncertain event that has positive or negative effects on project objectives.

Risk Management Plan includes:
tools and approaches to be used for

Risk Management
Identification and assignment of resources for risk management
Risk categories
Risk Probabilities and impacts
The format of risk reporting and tracking

Processes of Risk Management:
Risk Identification
Risk Analysis
Risk Response Planning
Risk Monitoring and Control

Risk Identification Process:
Output of the Risk Identification Process:
Risk Register – a list of identified risks
A list of the root causes of the risks
An initial list of potential responses

Risk Analysis
Output of the Risk Identification Process is used as the input.
Qualitative Risk Analysis involves: prioritization of risks based on a probability and impact matrix for each objective

Quantitative Risk Analysis involves:
Assessing the probabilities of meeting each project objective
Prioritization of the risks based on their total effect on the overall project objectives.

Risk Response Plan
Based on the priority for each risk:
Take no action
Take action if some events happen
Take action

From: http://sitestree.com/?p=4803
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Post Data:2007-06-08 07:31:43

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Project Cost Management – Part 2

Terms:
Earned Value: The value the spent money brought to the project. Just like double entry accounting system: for every debit to an account there is a corresponding credit.

Budgeted at Completion (BAC): How much was originally planned for this project.

Planned Value (PV): Calculates how much of the project should be complete at a certain date according to the plan. Planned Value = Planned%complete*BAC

Earned Value (EV): How much is actually done during a period. EV=Actual%Complete*BAC

Actual Cost: Money spent over the period

Cost Variance (CV): Difference between planned cost and actual cost. CV = EV – AC

Schedule Variance (SV): Difference between the planned schedule and actual schedule (as:Where the project is in the schedule). SV=EV-PV

Cost Performance Index (CPI): The rate at which the project cost is performing regarding cost expectations. CPI is done for a given period of time. CPI = EV/AC

Cumulative CPI: It’s the CPI from the project start time to a particular point in time. CCPI = CEV/CAC

Schedule Performance Index (SPI): The rate at which the project is performing in respect of schedule expectations up to a point in time. SPI=EV/PV

Estimate at Completion (EAC): Forecast the total cost at project completion based on the project performance up to a point in time. EAC = BAC/CCPI

Estimate to Completion (ETC): How much more will be spent to complete the project based on past performance.

Variance at Completion (VAC): Difference between what was budgeted and what will actually be spent. VAC = BAC – EAC

Project managers need to calculate these values to get a good understanding of the project cost. He can get answers to questions like: How much is spent? How much more are required? Is the project progress satisfactory in terms of cost? — these will ultimately help in project cost control.

From: http://sitestree.com/?p=4802
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Post Data:2013-03-29 00:12:18

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