Some Topics on Project Communication Management
For bigger projects communication also needs to be preplanned and executed effectively. Though based on circumstances the plan may be reviewed and changed.
Overview
- Project communication can be very tricky and political
- Deals with Compiling, Sending, Storing, distributing and managing project record
- Handles four areas:What to communicate, to whom, how often, when
Mushroom Project Management
Managing projects by keeping everybody in the dark and checking progress periodically rather than distributing accurate project information timely and to the right audience.
Communication Management Sub Topics
Planning (Communications Planning)
Executing (Information Distribution)
Monitoring and Controlling (Performance reporting and manage stakeholders)
Definign these lines of communication and informing the plan to the stakeholders (and executing accordingly) may reduce conflict and encourage team spirit.
Role of Project Manager
Mostly communication. Communication more than decision making. 90% time in communication where 50% with the project team.
Communication Management Sub Topics
Planning (Communications Planning)
-output: Communication management plan
-How often
-Media/format-email, web, meeting
-what information
-to whom
Several things contribute in Communications Planning such as Enterprise Environmental Factors, Organizational Process Assets, Project Management Plan, Project Scope Statement.
Tools:
Communication Channels: Determine the path of communications. N people can communicate in n(n-1)/2 ways. A subset may be selected. Sometimes, determination of official channel of communication is important. Technology like netmeeting, video-conferencing may also be used in communicating.
Communication management plan:
-who should be informed
-what
-who will send
-Method of sending
-Update how often
-Define terms
Executing (Information Distribution)
Communications Model
–Active Listening
–Effective Listening
–Feedback
–Non Verbal
–Paralingual
Methods Of communication
Informal Written
Formal Written
Informal Verbal
Formal Verbal
Monitoring and Controlling (Performance reporting and manage stakeholders)
….
Note: Here project management is described according to the PMI and PMBOK(Project Management Body of Knowledge)
From: http://sitestree.com/?p=4765
Categories:PMP – Project Management
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Post Data:2010-07-15 22:53:01
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